3676629 Five-Year Lease Contract of Office Space for the Philippine Statistics Authority- Regional Statistical Services Office XIII with CRS Butuan Outlet

Approximate area needed is 1,294.70 square meters.

Minimum Specification:
1. The location of the office space to be leased is preferably located within the national highway or premier city
road in Butuan City so it could easily be seen and accessed by clients. PSA RSSO XIII specifically prefers any
of the following major thoroughfares: J.C Aquino Avenue, Montilla Boulevard, Rosales Avenue or Capitol
Road and/or located within 250 meters from the above-mentioned location and accessible to the commuting
public;
2. The building, including the land on which it is situated, must not belong to any PSA official and/or employees 7. The building shall:
a. be made of reinforced concrete flooring and walls;
b. have full partition on identified space to be occupied by the Office of the Regional Director, full or partial
partition to work area in every Division Office, and the CRS work area, including partition for the Library,
Auditors’ Office and Storage/Document Rooms (Refer to Annex A. 1-Estimated Office Requirement for
the specific provisions). Materials to be used include ceiling runners, panel boards and glass for outer
walls;
c. have good ventilation and lighting facilities and with glass windows for office space intended for Office
of the Regional Director, Civil Registration and Administrative Support Division, Statistical Operation
and Coordination Division and working area of CRS Butuan Outlet;
d. have a minimum ceiling clearance of at least 2.40 meters;
or relatives within the fourth civil degree of affinity or consanguinity. Proof of ownership and undertaking
shall be required from the proponent;
3. It must be situated in a flood-free area.
4. The office space shall be located in a place where access roads for adequate load-bearing capacity are
available and shall not be within or near residential areas;
5. The office space shall not be more than two-storey building. It could be single or separated, provided the
two buildings are adjacent and accessibility is in place;
6. The total usable area requirement must be at least 1,294.7 square meters more or less excluding common
hallways and stairs;

e. have good roof heat insulation that complies with the industry standard temperature and humidity
content requirement for information technology equipment and occupational health and safety standards;
f. have functional fire alarm;
g. have continuous water supply and provision of water tank with capacity sufficient to supply water for a
maximum of 1200 clients per day and fifty (50) PSA employees;
h. have an existing working drainage system;
i. have a separate meter for electrical and water supply exclusively for the use of PSA;
j. have separate comfort rooms for male and female per office intended for employees of PSA and clients of
the CRS outlet;
k. have the following requirements for electrical facilities:
i. power supply and individual electric meter per building to be occupied;
ii. have lighting facilities;
iii. electrical fixtures, convenience outlets, switches and telephone jacks/terminals shall be in good
working condition;
iv. electrical components within the building shall meet the electrical load requirements provided
for by PSA; have a load of 50kva transformer electrical installation and several loading bays;
v. has ready electrical facility for the installation of PSA’s 25 KVA generator.
l. have the following requirement for IT installations:
i. provision for the installation of horizontal and vertical network cabling (structured
cabling infrastructure);
ii. ceiling clearance of at least 0.30 meter to 0.50 meter clear space from the bottom of the beams and
slabs, etc, for the installation of horizontal cabling of data cables;
iii. PSA shall be allowed to chip portion of walls and floors for the installation of data cables, provided
that this will be refurbished in a proper form;
iv. ceiling with removable/detachable board for the installation of network cables or availability of
sufficient ceiling space/board breaks to install network cables wiring harness; and
v. access to the building/electrical room for any IT troubleshooting
m. have the following requirements for the CRS Butuan Outlet:
i. good ventilation and lighting for the non-air conditioned area for application and releasing areas;
ii. separate access doors for entrance and exit of clients and employees;
iii. complete construction of CRS working area with a provision of at least six (6) window counters for
Collecting Officer and Releasing of Document, a storage area, a pantry and separate comfort room
for male and female PSA-CRS personnel;
iv. cubicle for Outlet Supervisor;
v. metal doors and fixed grills/bar at the application and releasing area;
vi. separate comfort rooms with at least two (2) cubicles per room for male and female customer/public
use of CRS-Butuan Outlet
vii. ramps and comfort rooms for the use of the physically-challenged person;
viii. area for weaning mother and changing of diaper;

8. The building must have an ample provision of communication lines and/or system.
9. Parking space requirement for the exclusive use of PSA-RSSO XIII and CRS Butuan Outlet with at least twelve (12) slots;
10. The facility must be fully secured. It must have a guard booth or guard house at the entrance;
11. The provider must process and maintain records of permits, license, certificates and other regulatory
requirements (Building only);
12. Building to be leased must be insured, at least, for the duration or period of the occupancy by
PSA, and with valid and current Fire Safety Inspection Certificate issued;
13. The winning proponent/bidder shall also provide the signage and its’ space for horizontal signage made of
material suitable to the corporate image of PSA;

DOCUMENTS TO BE SUBMITTED

1. SEC/DTI Certificate of Registration
2. Mayor’s Permit;
3. Audited financial statements, stamped “received” by the Bureau of Internal Revenue (BIR) or its duly
accredited and authorized institutions, for the preceding calendar year, which should not be earlier than two
(2) years from bid submission;
4. PhilGEPS Registration
5. Tax clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR.
6. Copy of Insurance Policy on the Building;
7. Floor Plan, Electrical Plan (as Built), Sanitary Plan (As Built)
8. For Corporation proponent, copy of the Board Resolution of the Authorized of Representative/Signing Officer
9. Other requirements for submission prior to the actual occupancy:
a. Licenses/Permits: Annual Inspection Certificate from the City Engineering’ Office (fire, electrical,
mechanical and sanitary)
b. Occupancy permit