3198356 Procurement of Equipments, Supplies and Materials for 2015 POPCEN

PROCUREMENT OF EQUIPMENTS, SUPPLIES AND MATERIALS FOR 2015 CENSUS OF POPULATION FIELD OPERATION IN REGION VII

1. The Philippine Statistics Authority, through the 2015 Census of Population Funds under FY 2015 Sub-Allotment to Region 7/General Fund (RA 10651) intends to apply the sum of Six Million One Hundred Twenty Seven Thousand Twenty Eight Pesos (P6,127,028.00) being the Approved Budget for the Contract (ABC) of the eight (8) Lots to payments under the contract for Procurement of Equipments, Supplies and Materials for of 2015 Census of Population Field Operation in Region 7/Number of Contracts: Seven Contracts:

Reference Description Approved Budget for Contract
Lot A Projector, Printer, Ink for L1300 Epson & Ink for A3 Printer, Php 266,000.00
Lot B ID Lace and ID Jacket Php 300,000.00
Lot C Tumbler Php 426,900.00
Lot D T-Shirts for Hired POPCEN Personnel and PSA Personnel Php 2,527,200.00
Lot E Cap Php 595.490.00
Lot F Clipboard Php 421,500.00
Lot G Common Use Supplies Not Available to Procurement Service- Cebu Depot Php 1,521,898.00
Lot H Plastic Sheet Php 68,040.00

TOTAL Php 6,127,028.00

Bidders shall have the option of submitting a proposal on any lot or all lots. If the Bidder opts to bid for more than one lot, only one set of eligibility requirements shall be submitted. Evaluation and award of contract will be undertaken per item basis; however, for bidder that bids to more than one lot and determined to have the Lowest Calculated Responsive Bid per lot shall be awarded with only one contract. Bids received in excess of the ABC shall be automatically rejected in the bid opening.

2. The Philippine Statistics Authority – Regional Statistical Service Office VII now invites bidders for the Procurement of Equipments, Supplies and Materials for 2015 Census of Population Field Operation in Region VII as follows:

1.LOT A

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
1 Projector 3 LCD projection system
3,000 lm white/color output or better
XGA (1024x768) native resolution
10,000:1 contrast ratio
Lamp Type 200W UHE
Lamp Life 5,000/6,000 hrs normal/eco
D-Sub 15 pin input
Composite input (RCA)
HDMI/VGA Input 5 35,000.00 175,000.00
2 Printer Epson L13000 w/ attached specs. 3 20,000.00 60,000.00
Ink/Toner Epson L13000 8 1,000.00 8,000.00
4 Ink/Toner Ink for A3 printer 10 2,300.00 23,000.00
Total Number of Item/s: 4
ABC for Lot A: P266,000.00

II. LOT B

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
1 ID Lace Fuchsia, printed with “2015 Census of Population” (font type=impact, white text) 8,430 piece 20.00 168,600.00
2 ID Jacket Plastic, L 41/4” x W 21/2” 6,570 piece 20.00 131,400.00
Total Number of Item/s: 2
ABC for Lot B: P300,000.00

III. LOT C

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
1 Tumbler 1L capacity 8,538 piece 50.00 426,900.00
Total Number of Item/s: 1
ABC for Lot C: P426,900.00

IV. LOT D

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
1 T-Shirt See attachment for the Prototype Design for Hired 16,572 piece 150.00 2,485,800.00
2 T-Shirt See attachment for the Prototype Design for Hired 138 piece 300.00 41,400.00
Total Number of Item/s: 2
ABC for Lot D: P2,527,200.00

V. LOT E

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
1 Cap See attachment for the Prototype Design 8,507 piece 70.00 595,490.00
Total Number of Item/s: 1
ABC for Lot E: P595,490.00

VI. LOT F

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
1 Clipboard See attachment for the Prototype Design 8,430 50.00 421,500.00
Total Number of Item/s: 1
ABC for Lot F: P421,500

VII. LOT G

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
1 Ballpen Black ink, branded 6,570 10.00 65,700.00
2 Pencil Lead No. 2,branded 32,148 7.00 225,036.00
3 Eraser White, dust-free, branded 13,020 9.00 117,180.00
4 Sharpener Single for pencil lead No. 2 13,020 6.00 78,120.00
5 Notebook 20 sheets, branded 6,570 36.00 236,520.00
6 Colored Chalk 4 colors/box 217 20.00 4,340.00
7 Bond Paper A3, 70 gsm 12 reams 400.00 4,800.00
8 Bond Paper Letter, 70 gsm 83 reams 150.00 12,450.00
9 Bond Paper A4, 70 gsm 10 reams 190.00 1,900.00
10 Bond Paper F4, 70 gsm 20 reams 190.00 3,800.00
11 Masking Tape 1” width, 50meters length 424 roll 38.00 16,112.00
12 Packaging Tape 3” width,50meters length 163 piece 40.00 6,520.00
13 Brown Envelope Long, brown 15,270piece 3.00 45,810.00
14 Corrugated Box Brown, collapsible, continuous cover, W15”, H10” including cover and T 11.75” (When assembled) 2,040piece 45.00 91,800.00
15 Permanent Marker Black ink, super fine, branded 9,770piece 60.00 586,200.00
16 White Board Marker Black ink, branded 424piece 40.00 16,960.00
17 Twine Plastic, 1kg. approximately 163 piece 50.00 8,150.00
18 Wrapping Paper Brown paper 5 roll 100.00 500.00
Total Number of Item/s: 20
ABC for Lot G: P1,521,898

VIII. Lot H

Item No. Description Specification Quantity and Unit Unit cost
Inclusive of VAT/ Other Taxes Total
14 Plastic Sheet Transparent, w 15” x L 18”, .003 thickness 22,680 piece 3.00 68,040.00
Total Number of Item/s: 1
ABC for Lot G: P68,040.00

Delivery of the GOODS required for LOT A and LOT G shall be seven (7) days after receipt of Purchase Order while for LOT B and LOT F shall be on or before July 16, 2015 and for LOT C, LOT D and LOT E shall be on or before July 22, 2015. Bidders should have completed, within the past three (3) years from the date ofsubmission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. and is restricted to Filipino citizens/sole proprietorships, organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to Republic Act 5183 and subject to Commonwealth Act 138. Only Bids from Bidders who pass the eligibility check will be opened. The process for the eligibility check is described in the Bidding Documents. The bidder with the Lowest Calculated Bid (LCB) shall advance to the post-qualification stage in order to finally determine responsiveness of the bid to technical and financial requirements of the project. The contract shall then be awarded to the Lowest Calculated and Responsive Bidder (LCRB) who was determined as such during the post-qualification procedure.

4. Interested bidders may obtain further information from PSA-RSSO VII and inspect the Bidding Documents at the address given below during office hours from May 22 to 27, 2015.

A complete set of Bidding Documents may be purchased by interested Bidders on May 22 to 27, 2015 from the address below and upon payment of a nonrefundable fee, in the amount of PhP 200.00 for LOT A, PhP 200.00 for Lot B, Php 300.00 for LOT C, PhP 1,500.00 for LOT D, Php 400.00 for LOT E, Php 300.00 for LOT F, PhP 1,000.00 for LOT G and Php 100.00 for LOT H.. The method of payment will be in cash or manager’ check (payable to Philippine Statistics Authority). The Bidding Documents shall be received personally by the prospective Bidder or his authorized representative. Only those who purchased the Bidding Documents for every lot that he choose to bid shall be allowed to attend the pre-bid conference and submit its Bid Proposal.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the nonrefundable fee for the Bidding Documents not later than the submission of their bids.

5. The PSA-RSSO VII will hold a Pre-Bid Conference on May 27, 2015 at 1:30 p.m at PSA RSSO VII, Gaisano Capital South Bldg., Colon St., Cebu City, which shall be open only to all interested parties who have purchased the Bidding Documents.

6. Bids must be delivered to the address below on or before June 8, 2015 not later than 12:00 noon. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

7. Bid Opening shall be on June 8, 2015 at 1:30 p.m. at PSA RSSO VII, Gaisano Capital South Bldg. Late Bids shall not be accepted.

8. The PSA RSSO VII reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

For further information, please refer to the following SBAC Secretariat:

1.Melita C. Jomuad,
2.Leslie Marie V. Zuasula,
3.Dann Andrew C. Jakosalem

PHILIPPINE STATISTICS AUTHORITY
RSSO VII, Gaisano Capital South Bldg, Colon St., Cebu City 6000
Telefax Number: (032) 412-6794
E-mail add: psa07.socdinfo@gmail.com /psa07.crasdadmn@gmail.com

(Sgd.) FIRMO C. DIPUTADO
Chairperson, SBAC

Item No. Product/Service Name Description Quantity UOM Budget (PHP)
1 Projector 3 LCD projection system 3,000 lm white/color output or better XGA (1024x768) native resolution 10,000:1 contrast ratio Lamp Type 200W UHE Lamp Life 5,000/6,000 hrs normal/eco D-Sub 15 pin input Composite input (RCA) HDMI/VGA Input 5 Piece 175,000.00
2 Printer L1300 EPSON,Ink Tanks System,Print Method: On-demand ink jet,Nozzle Configuration (see detailed specification under Section VV " Technical Specification" of the Bidding Documents 3 Piece 60,000.00
3 Ink/Toner Ink/Toner for printer L1300, Epson Printer 8 Piece 8,000.00
4 Ink/Toner Ink/Toner for printer for A3 printer 10 Piece 23,000.00
5 ID Lace Fuchsia, printed with “2015 Census of Population” text white 8430 Piece 168,600.00
6 ID Jacket Plastic, L 41/4" x w 21/2" 6570 Piece 131,400.00
7 Tumbler Tumbler, any available color with a capacity of 1 liter of water Cap with handle with print of " 2015 CENSUS of POPULATION" (fuchsia font; font type: IMPACT) POPCEN 2015 logo ( see Detailed specification under section VII " Technical specifications" 8538 Piece 426,900.00
8 T-SHIRT T-shirt with collar, all white, in front of t-shirt with print of "PHILIPPINE STATISTICS AUTHORITY ( see Detailed specification under section VII " Technical specifications" 16572 Piece 2,485,800.00
9 T-SHIRT T-shirt with collar, pink and Gray ( gary color: sleeves, collar, placket; pink other parts of t-shirt) in front of t-shirt embroidered with " PHILIPPINE STATISTICS AUTHORITY( see Detailed specification under section VII " Technical specifications" 138 Piece 41,400.00
10 CAP Cap in two (2) panels, adjustable, and in dark blue , in front of the cap with print of " 2015 CENSUS of POPULATION" " ( see Detailed Specifications under Section VII " Technical specifications" of the Bidding Documents 8507 Piece 595,490.00
11 Clipboard With Black with PSA name, 14" x 12" see Attachment J for prototype design (refer to annex “D”) 8430 Piece 421,500.00
12 Ballpen black ink, branded 6570 Piece 65,700.00
13 Pencil lead No. 2, branded 32148 Piece 225,036.00
14 Eraser Eraser, white dust free, branded 13020 Piece 117,180.00
15 Sharpener Sharpener single for Pencil lead No. 2 13020 Piece 78,120.00
16 Notebook 20 sheets, branded 6570 Piece 236,520.00
17 Chalk Colored Chalk, 4 colors/box 217 Box 4,340.00
18 Bond Paper Size A3, 70 gsm 12 Ream 4,800.00
19 Bond Paper Letter Size, 70 gsm 83 Ream 12,450.00
20 Bond Paper Size A4, 70 gsm 10 Ream 1,900.00
21 Bond Paper Size F4, 70 gsm 20 Ream 3,800.00
22 Packaging Tape w 3”, 50m length 163 Piece 6,520.00
23 Envelope Brown Envelope, long 15270 Piece 45,810.00
24 Corrugated Box Corrugated Box, brown, continuous cover, collapsible w15”, H 10” including cover, T 11.75” ( When assembled) 2040 Piece 91,800.00
25 Permanent Marker super fine, black ink, branded 9770 Piece 586,200.00
26 Plastic Twine 1 kl approximately 163 Roll 8,150.00
27 Wrapping Paper brown paper 5 Roll 500.00
28 Whiteboard Marker black ink 424 Piece 16,960.00
29 Masking Tape W 1” 50m length 424 Roll 16,112.00
30 Plastic Sheet transparent, w 15” x L 18”, .003 Thickness 22680 Piece 68,040.00

Pre-bid Conference
Date: 27/05/2015
Time: 1:30 PM
Venue: Philippine Statistics Authority -RSSO VII, Gaisano Capital South Bldg., Colon St., Cebu City