2025040174 Lease of Venue, Meals, and Accommodation for Press Conference on the 2024 Report on the Economic Performance of MIMAROPA Region and Focus Group Discussions on Construction

Lease of Venue, Meals, and Accommodation for Press Conference on the 2024 Report on the Economic Performance of MIMAROPA Region and Focus Group Discussions on Construction

Venue: Calapan City
Date:
April 22, 2025 (AM) - Press Conference, 70 pax
April 22, 2025 (PM) - FGD LGU, 24 pax
April 23, 2025 (AM) - FGD Private, 24 pax"

Function Room/Training Venue
Comfortably accommodate at most 70 participants
A venue that would allow extended hours of activity
Have stable internet connectivity
Quiet and free from distractions
With good lighting and must be well-ventilated
Preferably with available sound system
Preferably with projector and screen projector
With three (3) or more microphones and extension wires
With generator or other alternatives in case of power failure
With large white board, markers and erasers
With comfortable chairs and tables
With a presentable table in a platform for guest and resource speaker
Toilet must be contiguous within the same building of function room

2 pax live-in participants, April 21-24, 3 days (full board)
Check-in: April 21, 2025, 2:00 PM
Check-out: April 24, 2025, 12:00 NN

9 pax live-in participants, April 22-23, 1 day (full board)
Check-in: April 22, 2025, 2:00 PM
Check-out: April 23, 2025, 12:00 NN

PM snacks and dinner shall be served on day of check-in
Rooms to accommodate 2 pax per room with individual bed
five (5) double rooms and one (1) single room
Each room is filled-up upon arrival of participants
Room, toilet and bath should be in clean and good condition
With complimentary toiletries
With daily replenishment of complimentary 500 ml bottled water
Free use of hotel facilities and amenities
With complimentary breakfast
Includes Dinner (ala carte)

68 pax meals and snacks for Live-out participants
April 22, 2025: AM Snacks, Lunch

22 pax meals and snacks for Live-out participants
April 22, 2025: PM Snacks

10 pax meals and snacks for Live-out participants
April 23, 2025: AM Snacks, Lunch

INCLUSIONS:
Meals and Snacks
Submit menu for snacks, lunch and dinner
Lunch should have vegetables, dessert, and fish/chicken
No cream dory to be served during meals
With available drinks/juices for each meal/snack

Additional Inclusions:
With free flowing coffee (brewed and 3-in-1), and tea
Candies and chips are to be served during training
With continuous supply of mineral water from water dispenser(s)

Note: Food service and packaging shall be in compliance with the Office Memorandum No. 2023-178, entitled Guidelines on the Procurement of Meals and Catering Services for Philippine Statistics Authority Meetings, Events, and Other Activities, Mandating the Use of Ecologically Sustainable Products or Packaging Materials and Prohibition on the Use of Styrofoam and Single-use Plastics.

**nothing follows**