2024100706 Lease of Venue for 2025 Regional Planning Workshop and 2024 General Assembly

Lease of Venue for 2025 Regional Planning Workshop and 2024 General Assembly Lot 1
December 11-13, 2024

Venue for 2025 Regional Planning Workshop and 2024 General Assembly
Usage of Function Room/Training Venue on December 11-13, 2024

Large enough to comfortably accommodate at most 159 participants
With daily supply of bottled water in the presidential table (10 bottled waters)
"A venue that would allow extended hours of training
"
Quiet and free from distractions
With good lighting and must be well-ventilated
Preferably with available sound system
Preferably with projector and screen projector
With three (3) or more microphones and extension wires
"With Internet access / Wi-Fi connection for
participants
"
"With generator or other alternatives in case of
power failure
"
"With large white board, markers and erasers
"
With comfortable chairs and tables
With a front table where the trainer can put training manuals and other materials
Toilet must be contiguous within the same building of function room

INCLUSIONS:
Accommodation for RPW & GA Participants (91 Pax)
Check in: December 10, 2024 at 2:00 pm
Check out: December 14, 2024 at 12 n.n

December 10, 2024 - Dinner
December 11, 2024 - Full Board
December 12, 2024 - Full Board
December 13, 2024 - Full Board
December 14, 2024 - Breakfast

Rooms to accommodate three (3) single rooms and triple sharing rooms (please see attached number of participants)
Room, toilet and bath should be in clean and good condition
With complimentary toiletries
With daily replenishment of complimentary 500ml bottled water
With complimentary breakfast
Free use of hotel facilities and amenities

Accommodation for Additional GA Participants (68 Pax)
Check in: December 12, 2024 at 2:00 pm
Check out: December 14, 2024 at 12 n.n

December 12, 2024 - Dinner
December 13, 2024 - Full Board
December 14, 2024 - Breakfast

Snacks
Snacks will be served at the training venue individually.
Meals
Buffet Assisted Meals
Submit menu for snacks, lunch and dinner
Meals should have vegetables, dessert, and fish/chicken/beef and soup
No cream dory & pork to be served during meals
With available drinks/juices for each meal/snack

Additional Inclusions:
With free-flowing brewed coffee, Choco drinks and tea Candies and chips are to be served during training proper.
With continuous supply of mineral water from water dispenser(s)
The hotel will provide 1 backdrop tarpaulin for RPW and 1 backdrop tarpaulin for GA (size should be based on the stage background)

Mode of Payment:
SEND BILL
Payment will be deposited to Hotel's Account
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